Content of P3

For the pass criteria, the learners should carry at least 2 process from each section of the unit content:

• Methods of backing up data
• Send emails using business language and protocols
• provide evidence of shopping transactions

For this question, I’m going to choose methods of backing up data and send emails using business language and protocols 
      
      1. Methods of backing up data

Backing up data is a method of avoiding you from losing all of your documents either in your mobile phone, laptop and your personal computer. There are many ways of backing up data, they are:

• USB Stick
• External Hard Ware
• Time Machine
• Network Attached Storage
• Cloud Storage
• Printing

USB Stick

Figure 1: USB Stick

Most people called USB stick as a pendrive. It is a cheap and convenient sticks where people can bring it along with them because the size is small. It is easy to put our files and documents in there but then it also easy to lose it. The advantage of the USB Stick is can easily transfer data to other sources and also it is extremely portable. while the disadvantage is it can easily lose since the size is small.

External Hard Ware

Figure 2: Hard Ware

External hard drives are what they sound like hard drives left outside your computer, meaning they can be installed to other sources. If using it for backup, it is best not to use it as an “extra per day hard drive”. Using the external hard ware can give many advantages to people because it is also cheap like USB stick and also, we can put so many documents in there since they have provided a plenty of storage space for larger files. Meanwhile, it also can give a disadvantage because it can open problems which lost files in the first place by a power surge or malware.

Time Machine 

Figure 3: Time Machine

Time machine is specialized for the Mac users only. It is an option where it can backup files automatically to the external hard drives. Apple company sells their brand of dedicated Time Capsules but still can use any hard disk for it. By using this method, it will automatically keep backups for the last 24 hours, daily for the last month and then weekly backups until the machine is full. The advantage using time machine is it frequency of backups means you should never be too out of date. Also, it can back up the whole drive and not just the key files. While, the disadvantage is only the Mac user can use the time machine and also it is quite expensive.

Network Attached Storage

Figure 4: Network Attached Storage

This method usually most of businesses use it because they tend to use this method to backup their files but then when there are so many homes have multiple computers, the idea has a certain appeal, especially for those looking to save files from more than one source. The advantage for this is it can work with phones and tablets but then the price is quite expensive. Also, it can be awkward to set it up and maintain.

Cloud Storage

Figure 5: Cloud Storage

There are many types of cloud storage that people can use such as iCloud, Dropbox, Google Drive and OneDrive. These cloud storages can be done automatically and also certain amount of space is usually free. Meanwhile, it can be disadvantages to people because it requires an internet connection to work and also, companies aren’t obliged to keep these services around forever.

Printing

Figure 6: Printer

Printing offers you a hard copy of your most important documents which can survive power outages. Apart from that, they are easy to store and access even if your computer is out of action for a few days. It can give advantage using printing because a backup that won’t affected by hardware outages or tech headaches and also it is so impossible for hackers to access our files and documents. However, there also have a disadvantage of using printing. One of them is sometimes it can be awkward to manage for people that don’t have any experience of using printer. Other than that, it can be impossible to print for certain file types.

                            

      2. Sending emails using business language and protocols

I’m going to describe the second process which is about send emails using business language and protocols. Below, I’m going to insert two screenshot pictures about my conversation with one of the companies in Brunei Darussalam and also with the SDY Company.

Figure 7: Sponsorship Proposal

Above is the picture where I send a letter to one of the companies in Brunei Darussalam. The letter regarding about looking for a sponsorship. MIM Company wish to do a charity event which they name it as cancer run event. In order to run the event smoothly, they need a sponsorship from other companies. On the pictures, it shows that the company willing to give $3,500 and also, they offering of sharing profits of 50% from the products that they sell on the actual day.

Figure 8: Publish Book Letter

Above is also the picture where I send a letter to SDY Company to publish a novel. SDY Company is a company that specialized for people to publish their books and novels. In that picture is the conversation between me and one of the employees in SDY Company. We are talking about the price and the package that they prepare. In the end, we made a meeting where we can discuss more about the novel synopsis, price and also the package included.