Content of P4

For the next pass criteria, the learners need to describe how they took precautions to reduce the risk to security inherit in working on-line, for each process. This should include:

1. Setting Up Passwords
2. Checking Before Downloading Emails
3. Backing Up Data
4. Taking Precautions Over Security of Data

For this question, I’m going to describe 2 process which are setting up passwords and checking before downloading emails.

• Setting Up Passwords

Passwords is the important thing that should have in our devices such as mobile phone, laptop and personal computer. Other than that, our account either it is a bank account or email account also need a password. For bank account, the passwords are in terms of number pin. While, for the devices can be in terms of pin, pattern or passwords. It is important to have a password because it can avoid any hackers to hack our devices and also to avoid them to stole our personal data and all the important documents. You need to be more creative to set your password because an easy password can be access by any hackers. So, you need create a strong password especially for your bank and email account. It is important to create a strong number pin for your bank account because in there you’re putting your money inside it. While, for the email account it is also important because in there will have your important documents that either you received it from people or you send it to people. Below, I will show how to make a password in laptop.

Step 1:

Figure 1: Windows

As shown, you need to open your windows and find the setting apps. From the picture, the one that I circle is my setting apps and then click it.

Step 2:

Figure 2: Windows Setting

After you open your windows setting, you need to find “account” program and open it.

Step 3:

Figure 3: Accounts Setting

Based from the picture, you can see in the “accounts” program have your info, email & app accounts, sign-in options, access work or school, family & other people and sync your settings. Among all of that, you need to click the “sign-in options”.

Step 4:

Figure 4: Sign-In Options

In the “sign-in options”, you can see password and pin. So, for your laptop password you can choose either you want to use password or pin.

• Checking Before Downloading Emails

Downloading documents is a common thing that most people do nowadays. Most people especially employees download documents through email because they use email to send an urgent and important document to other company or to their manager. Apart from business, college also use email to send assignment to students. Before we download email, we need to check it first so that we are not wasting our time to download a wrong document. Those pictures here are the example of checking before downloading emails using my class Gmail account.

Figure 5: The Gmail Inbox

 As you can see, on the 8^th August, one of my lecturers send a slide for our guideline to do our Training In Business Work Place assignment. So, the first thing that I need to do is to open the message.

Figure 6: Gmail Message

So, as you can see this is the contain of the message. She sends a message to inform us that she is sending the slide and also, she sends the attachment of the slide. In order to check it before download, I need to open it online to make sure that it is the correct slide.

Figure 7: Content of the Message

This picture shows the slide that she sends to us. So, since I’m already sure that she sends a right slide, I can straight away download it and save it to my assignment folder.